properly for your unit. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. Detailed tracking of fundraiser sales and payment collections. This topic was automatically closed 7 days after the last reply. Or you can go to individual Scout Advancement pages and add them that way. If nothing happens, download GitHub Desktop and try again. No response so far, unfortunately. This is how most parents are kept notified of upcoming events. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Scoutbook for a Scout Troop is the transfering of data. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Your unit roster Scouts and Adults should already be in Scoutbook. The Insert upcoming events button at least looks helpful. Login to get started. so what is the recommended way to get those nights into his IA activities log? Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. I wrote a custom Python program to . Select "MM/DD/YYYY" as your date format. Thank you for your thoughts. I want to simplify things and move everything to Scoutbook. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. robmba 1 yr. ago. It contains information about each scout in your troop. height: 500px; This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. hard-copy resources. If nothing happens, download Xcode and try again. Due to the way that Troopmaster can be Easily import your data from Scoutbook to get started managing your records in PackMaster. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. existing advancement data straight from Scoutbook into a fun and Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. communicate with parents of absent Scouts about what their kids I did not realize that TroopMaster didnt export this info. tracking advancement, milestone achievements and all the fun The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. I didnt realize it had any options to integrate with SB. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Select Scouts/Members from the pop-up menu. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. Format: Comma delimited I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). It is this initial migration/import to get things started that is needed. They are auto-magically added via the scout and adult registration process. }. So I would have all advancements, merit badge, service, camping etc. Apple We have ~65 scouts and years of activities to migrate. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. Scoutbook scheduled calendar reminders have been temporarily disabled. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Our only blocker for full adoption are service hours and camping nights. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. find out how to set up a unit in Scoutbook. This forum has a treasure trove of great info Scouters helping Scouters! You will need to manually move this data. In that case, camping nights for the past 2 years should be entered per campout. In the end we had about 250 events! We use the SOAR feature to imbed Scoutbook in a SOAR window. For more information, please see our We are currently doing it manually, but we have so many people in the Troop that it might take forever. Moving forward, we would input the data into IA instead of TroopMaster. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. Edit activity, attendance, and other details on your unit's activities. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Welcome! Are there any ways to do these two things in ScoutBook? I cannot believe that there isnt a more automatic way to do this. You cannot delete them. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? excellent time to start. You have to enter an end date for their service and they will not be in your roster any more. Thats more a philosophical argument, though. New replies are no longer allowed. Step 5: Click on Pending Acceptance. advancement data anywhere at any time. There are two features we currently use quite often in SOAR. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. What is Den Leader Experience? Select area: Scout Data We like to keep them on emails for volunteering and general notifications on events. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. However, I believe that all adult leaders (and possibly adult unit participants?) Step 3: Go to the Unit Scout receiving the transfer, and click. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. trainings and leadership resources and so much more! From Merit Badge Counselors: This is currently an unknown. New replies are no longer allowed. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Reports: Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. sometimes the act of leading can get lost in the act of The program includes standard BSA training courses but you can add your own local or custom courses as well. For more assistance, see the getting started guides here. Welcome! Easily create login settings for each of your members and assign them to a User Group. We just have to change our workflow, that part is easy. Adults. Cookie Notice You can also print Award Cards for your awards as well making the whole process quick and simple. For example a single service project with 50 hours of service. If not, I have exported the service hours and camping nights from TroopMaster into PDF. I am a competent Python programmer. Full, detailed log of exactly which members have updated specific fields in your database. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Our scout troop wants to transition form TroopMaster to Scoutbook. The app was built just for Scouts and their parents and pulls This topic was automatically closed 7 days after the last reply. Troop Roster: Make sure that all the list of scouts and adults is accurate. Easily import your data from PackMaster 2016 so you can get started in your new program. You can upload your data using our generic CSV templates. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Easily stay in contact with your unit through email. Parse the activity report into something appropriate for Scoutbook. .jumbotron .section-inner { that would need to be transferred into Scoutbook. The first file you should transfer from ScoutBook is the Scout file. This forum has a treasure trove of great info Scouters helping Scouters! It might be a way to avoid manual maintenance. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. Thank you. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. But We are now manually entering all 250 events into Internet Advancement. meeting, to tracking attendance and advancement. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. From here you can search for Merit Badge Counselors. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. records. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. The app also has what seem like off decisions to me. I only did this for the active scouts. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. Easily import your data from Scoutbook to get started managing your records in PackMaster. Android Easily import your data from Scoutbook to get started managing your records in TroopMaster. I recommend using Quick Entry to make this task easier. Its also possible that there will be scout/parent access to the IA2 interface. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. I dont think Troopmaster supports exporting activities either. Im not sure if I can pull similar reports from IA. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Email reminders to your members for upcoming activities. Most scouts and registered adults were already in Scoutbook. Helps ensure more accurate data entry. I am the advancement coordinator for our troop and we have always used Troopmaster Web. I was wondering if there was any easier methods. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. What is the Difference Between Internet Advancement and Scoutbook? For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Scouting units have many people who they need to keep in contact with on a regular basis. to use Codespaces. And His former troop used Troopmaster and we use ScoutBook. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. But some retired members were also in there. Let TroopMaster do the work for you and complete all of these cards automatically. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Transitioning to Scoutbook from a Third Party Application (SB). Former scout information will have to be kept in Troop Master for historical purposes if needed. Work fast with our official CLI. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. expected by Scoutbook. A tag already exists with the provided branch name. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). Select the unit whose scouts you wish to export. send text messaging alerts to Scouts and parents, easily access "customized" some of the choices made by the scripts may not work For more assistance, see the getting started guides here. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Scouts. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. We are about to begin our migration from TM to ScoutBook as well. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. Merit Badge Counselors: This is currently an unknown. Good to see this can be integrated. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. resources that will help with the day-to-day management of a There are several versions of Troopmaster. Powered by Discourse, best viewed with JavaScript enabled. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Welcome! Unfortunately you need to enter each event individually. Use Git or checkout with SVN using the web URL. Website Theme Choose from either a dark or light theme for your site. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. In Scoutbook I had to enter their leadership history by hand. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. 3. level 2. We just had to enter some updates. need to do at home to get caught up. Add custom fields to the database to track details for items not included on the standard data tracking screens. Also how do I input merit badges, ranks and service hours, camping information? All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. @VictoriaMorgan - there is no such upload available to IA. Post unit announcements to your website, home page, and newsletter. How To's, and so much more! The following compares general information and features for notable Boy Scout Troop Management Software. I converted our Troop over from TM to SB last fall. SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Scoutbook provides a primer for doing this import, including sample for answers to commonly asked Scoutbook questions, Scoutbook At this time I have no idea what IA2 platform means. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. The main thing is accounts for everyone and training so people know what to do. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! their Scouting journey and down the path to success. In 2016 they had an automated process for importing some Scoutbook export/backup files. Make sure you do not enter duplicates. Special features built into the software allow for easier management of LDS Boy Scout units.
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